The Conference of Colleges is committed to ensuring that the privacy of
visitors to its public website (www.confcoll.ox.ac.uk) is protected.
This statement explains what types of personal information will be gathered
when you visit the Conference of Colleges website, and how this information
will be used. Further details of cookies used by this website (www.confcoll.ox.ac.uk)
and on Weblearn (weblearn.ox.ac.uk/portal/site/:colleges:confcoll) in our
Members' Area are also provided below.
On some parts of the website, you may be asked to provide some limited
personal information in order to enable the provision of certain services
(e.g., contacting colleges and departments with information about an event).
The Conference of Colleges may store this information manually or electronically.
By supplying this information, you are consenting to the Conference of
Colleges holding and using it for the purposes for which it was provided.
Information provided will be kept for as long as is necessary to fulfil
We may also collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our webmaster. This is statistical data about our users' browsing actions and patterns which does not identify any individual and allows us to ensure that content from our site is presented in the most effective manner for you and for your computer.
Personal information provided to the Conference of Colleges by you will
only be used for the purposes stated when the information is requested.
Personal information will not be sold to third parties, or provided to
direct marketing companies or other such organisations without your permission.
Personal information collected and/or processed by the Conference of Colleges
is held in accordance with the provisions of the Data Protection Act 1998.
Demographical and statistical information about user behaviour may be collected and used to analyse the popularity and effectiveness of the Conference of Colleges website. Any disclosure of this information will be in aggregate form and will not identify individual users.
Information which you provide to the Conference of Colleges Secretariat will ordinarily be stored on the University of Oxford's secure servers. However, the Conference of Colleges does work with third party contractors including Google, Inc. (Google Analytics) and Cognito LLC (Cognito Forms), which host and operate certain features of the website. Accordingly, information that we collect from you may be collected in or transferred to a destination outside the European Economic Area ("EEA"). That information may be processed by staff operating outside the EEA who work for us or for one of these contractors. By submitting personal information, you agree to this transfer, storing and processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Statement. We may disclose your personal information to third parties if we are under a duty to disclose or share such information in order to comply with any legal obligation or to protect the rights, property or safety of Colleges, their members, or others.
All colleges, divisions, faculties, departments, schools, centres, academic
services, libraries, museums and collections of the University run and
maintain their own websites on the ox.ac.uk domain (these will be identified
as www.name.ox.ac.uk or name.ox.ac.uk). These sites may carry their own
If you follow a link to any other websites, please check their policies before you submit any personal information to those websites.
Users visiting the Members' Area of the Conference of Colleges website,
including all committee pages, may wish to note the
cookies used by Weblearn (Sakai)
. Please note that none of these cookies persist after a Weblearn
session has ended.
The Data Protection Act 1998 gives you the right to access information held about you. If you need further information or would like to make a request, please contact the Conference of Colleges Secretariat.
Any queries or concerns about privacy on this website should be sent by email to firstname.lastname@example.org or addressed to the Conference of Colleges Secretariat, University Offices, Wellington Square, Oxford OX1 2JD.
Any changes we may make to our Privacy Statement in the future will be posted on this page and, where appropriate, notified to you by email.